Record the agreed purchase.
Keep the supplier name, items ordered, quantity, agreed price and payment date. Distinguish the price of goods from delivery charges.
Tracking supplier payments
What arrived.
What you paid.
Connect your orders, deliveries and payments, with a clear list of amounts still due.
Four practical steps.
Check what was delivered.
Compare delivered goods with the order and the payment request. Note shortages, damage or returns and discuss them before finalising the record.
Separate payments from the amount due.
Record each payment, its date and evidence. For a partial payment, show what remains. Check whether the same request has already been paid to avoid paying twice.
Review outstanding purchases.
Arrange outstanding amounts by the agreed dates. Raise questions early and retain the agreed response. Link delivery records to your stock notes.
Your preparation checklist.
Continue where you need.
Educational reference.
General preparation guidance. The SACCO confirms the terms of the service you need.
Business.gov.au · Receipts and purchase records ↗